Check Scanners Buyer's Guide

Check Scanner Buyer's Guide: How to Choose the Best Scanner for Your Needs

When purchasing a check scanner, it's essential to consider various features to ensure efficiency, accuracy, and compatibility with your business operations. This guide will help you make an informed decision.

1. Check Scanning Technology

• MICR Check Scanners: Designed to read Magnetic Ink Character Recognition (MICR) characters on checks for accurate check processing and data capture.

• Image Check Scanners: Capture high-resolution images of both sides of checks, allowing for digital storage, remote deposit capture (RDC), and image-based check processing.

2. Check Scanning Speed

• Measured in checks per minute (CPM), scanning speed is crucial for businesses with high check processing volumes.

• A higher CPM rate increases productivity and reduces processing time.

3. MICR Reading Accuracy

• If your scanner needs to read MICR-encoded characters, ensure it has high MICR recognition accuracy to minimize errors and ensure reliable check verification.

4. Image Quality

• Look for high-resolution imaging for accurate data extraction.

• Quality images reduce processing errors and improve optical character recognition (OCR) accuracy.

5. Check Feeding Mechanism

• Choose a scanner with a reliable automatic document feeder (ADF) or multiple document feeder (MDF) to handle large volumes of checks efficiently.

• A robust feeding system minimizes paper jams and misfeeds.

6. Endorsement Capabilities

• Some scanners can print endorsements like "For Deposit Only" or account numbers on the back of checks.

• If endorsements are necessary for your business, look for built-in endorsement printing features.

7. Connectivity Options

• Check scanners can connect via USB, Ethernet, or wireless connectivity.

• Choose a model that aligns with your network infrastructure for seamless integration.

8. Check Processing Software Compatibility

• Ensure the scanner is compatible with your check processing software.

• Look for certified models that guarantee smooth operation with your existing system.

9. Security Features

• Protect sensitive check data with features like encryption, secure data transmission, and automatic data wiping after processing.

• Security is essential for compliance with financial and banking regulations.

10. Maintenance and Support

• Consider warranty, replacement parts availability, and manufacturer support.

• Opt for brands with reliable customer service and easy maintenance options.

11. Cost and Value

• Compare models based on features, durability, and overall value rather than just price.

• Investing in a high-quality check scanner ensures long-term reliability and fewer breakdowns.

12. Customer Reviews and Brand Reputation

• Read customer reviews to assess user satisfaction and scanner performance.

• Choose reputable brands known for quality check scanning solutions.

Final Thoughts

By evaluating these key factors, you can select a check scanner that enhances efficiency, accuracy, and security in your check processing operations.