Check Scanners Buyer's Guide

If you're looking to purchase a check scanner, here's a buyer's guide to help you make an informed decision:

Check Scanning Technology:
Magnetic Ink Character Recognition (MICR) Scanners: These scanners are designed specifically for reading MICR characters on checks, enabling accurate and reliable check processing and data capture.
Image Scanners: These scanners capture high-resolution images of both the front and back of checks, allowing for digital storage, remote deposit, and image-based processing.
Check Scanning Speed:
Consider the scanning speed of the machine, which is typically measured in checks per minute (CPM). Higher scanning speeds can improve productivity and reduce processing time, especially for high-volume check processing needs.

MICR Reading Accuracy:
If you need MICR reading functionality, ensure that the check scanner has excellent MICR reading capabilities. Look for scanners that can accurately and reliably read the MICR line, which includes characters and numbers encoded with MICR ink.

Image Quality:
For image scanners, image quality is crucial. Look for scanners that can produce clear, high-resolution images of both the front and back of checks. Good image quality ensures accurate data capture and minimizes errors during check processing.

Check Feeding Mechanism:
The check feeding mechanism should be reliable and efficient. Look for scanners with features like automatic document feeders (ADF) or multiple document feeders (MDF) that can handle a stack of checks at once. A robust feeding mechanism can save time and prevent jams.

Endorsement Capabilities:
Some check scanners offer built-in endorsement capabilities, allowing you to print endorsements on the back of checks, such as "For Deposit Only" or account numbers. If endorsements are important to your check processing workflow, consider scanners with this feature.

Connectivity Options:
Check scanners can connect to your computer or network via various options, such as USB, Ethernet, or wireless connectivity. Choose a scanner that offers the connectivity options that align with your existing infrastructure and requirements.

Check Processing Software Compatibility:
Ensure that the check scanner is compatible with the check processing software you use or plan to implement. Verify if the scanner is certified by the software provider to ensure seamless integration and optimal performance.

Security Features:
Security is critical when handling checks. Look for scanners that offer encryption capabilities, secure data transmission, and features like secure storage or data wiping after processing. These security features help protect sensitive check data.

Maintenance and Support:
Check the maintenance requirements of the scanner and whether the manufacturer provides good customer support. Consider factors such as the availability of replacement parts, servicing options, and warranty or service contracts to ensure long-term reliability and support.

Cost:
Compare prices among different brands and models, considering the features, performance, and durability offered. While it's essential to find a check scanner within your budget, prioritize quality and functionality to avoid potential issues or breakdowns in the long run.

Customer Reviews and Reputation:
Before finalizing your purchase, read customer reviews and ratings of the check scanner you're considering. This can provide insights into the experiences of other users and help you assess the overall satisfaction and reliability of the product. Also, consider the reputation and track record of the manufacturer.

By considering these factors, you can find a check scanner that meets your specific needs and enhances the efficiency and accuracy of your check processing operations.